Privacy Policy

Last updated: February 2026

Mass Bears & Cubs, Inc. (“Mass Bears & Cubs,” “MBC,” “we,” “us,” or “our”) respects your privacy and is committed to protecting your personal information. This Privacy Policy explains what information we collect, how we use it, and your rights regarding your data.

By using this website, you agree to the terms of this Privacy Policy.

Information We Collect

We may collect the following types of information when you interact with our website, events, or communications:

Information you provide to us:

  • Name

  • Email address

  • Phone number

  • Mailing address

  • Event registrations or RSVPs

  • Membership applications

  • Contact form submissions

  • Any other information you voluntarily provide

Information collected automatically:

  • Basic website usage and analytics data (such as pages visited and device/browser type)

  • IP address and general location data

  • Spam and abuse prevention signals

We do not knowingly collect personal information from minors. Mass Bears & Cubs is currently a 21+ organization due to venue requirements and the nature of our events.

How We Use Your Information

We use your information to:

  • Communicate with you about events, membership, and community updates

  • Send newsletters and announcements (email only; no SMS at this time)

  • Process event registrations and membership applications

  • Improve our website and services

  • Respond to inquiries and requests

  • Support fundraising and community outreach efforts

  • Meet legal and administrative requirements

We do not sell your personal information.

Payments & Donations

Payments and event ticket purchases are processed through third-party platforms.
We do not collect or store payment card or banking information on our website or servers.

All payment transactions are handled by external providers and are subject to their own privacy policies.

How Your Data Is Stored & Who Has Access

Your information is stored using secure tools and services appropriate for nonprofit operations.

Access to personal information is limited to:

  • Authorized administrators only

  • On an as-needed basis for operational purposes

Not all board members have access to personal data, and access is restricted to what is necessary to operate the organization.

Cookies & Analytics

We use cookies and built-in website analytics to understand how visitors use our site and to improve the user experience. These tools may collect anonymized or aggregated data such as page views and device type.

You can control or disable cookies through your browser settings.

Third-Party Services

We use third-party services to support:

  • Email communications

  • Website forms

  • Analytics

  • Spam and abuse prevention

  • Event registration and payments

These services may process limited personal information on our behalf in order to function. We only work with reputable service providers and do not authorize them to use your information for their own marketing purposes.

How Long We Keep Your Data

We retain personal information only as long as necessary to:

  • Provide services

  • Maintain membership records

  • Meet legal, accounting, and operational requirements

You may request deletion of your information at any time, subject to legal or administrative retention requirements.

Your Rights (U.S., California, and International Users)

Depending on where you live, you may have the right to:

  • Request access to your personal data

  • Request correction of inaccurate information

  • Request deletion of your data

  • Object to or restrict certain processing

  • Opt out of email communications at any time

  • Request a copy of the information we hold about you

California Privacy Rights

California residents may request details about what personal information is collected, used, or disclosed, and may request deletion of their data, subject to legal limitations.

GDPR (EU/International Users)

If you are located in the EU or UK, you have the right to:

  • Access your personal data

  • Request correction or deletion

  • Withdraw consent

  • Request data portability

  • Lodge a complaint with a data protection authority

Email Communications

You can unsubscribe from our emails at any time using the unsubscribe link included in every message.

Even if you unsubscribe from marketing emails, we may still send important administrative messages related to membership or event registrations.

Data Security

We take reasonable administrative and technical measures to protect your information. However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.

Changes to This Policy

We may update this Privacy Policy from time to time. Updates will be posted on this page with a revised “Last updated” date.

Contact Us

If you have questions about this Privacy Policy or your personal information, please contact us through the Contact page on this website.